Top Three IPR Mistakes that SMEs Should Avoid in Southeast Asia

November 2, 2017 Posted by ASEAN Briefing Reading Time: 6 minutes

A wide range of foreign industries are now looking to Southeast Asia not just to take advantage of an abundance of cheap labor for production of goods for export, but also to tap into new consumer markets formed from a growing middle class population. While these opportunities can lead to substantial returns for Western, including European businesses, via both the production and sales side, the less developed nature of business-related legislation means the dangers of intellectual property (IP) infringement are often great.

There are very few SMEs who would not take the issue of intellectual property rights (IPR) seriously in their business strategies, nevertheless there are some issues that are commonly overlooked and can even lead to commercial disaster. Here we take a look, in no particular order, at the top three IPR mistakes SMEs make.

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Late registration of trade marks

When to register a trade mark, is a question that is often raised by SMEs thinking of entering a Southeast Asian market. The honest answer is as soon as possible. Meaning as soon as a company considers there is substantial market potential for their goods or services they should consider registering, even if they are not completely set on entering yet.

The key point to keep in mind is that trade mark regimes in Southeast Asia generally use a ‘first-to-file’ system, meaning the first person to file a trade mark application in a particular Southeast Asian country will own that right in the country once the registration is granted, irrespective of first use. Thus, if an owner does not apply for protection on time, others may do so first and reap the obvious benefits: free-riding the reputation of another’s brand or registering a trade mark in ‘bad-faith’ in order to sell it back to, or even sue the rightful owner.

Additionally, a business should consider how their trade mark would translate into local languages. If a local equivalent is not chosen consumers will almost certainly do so on their own, and if it is not registered there is the risk of another company freely copying, or worse, registering it themselves.

Failing to register copyrights

Failing to register any or all types of IP is a common mistake for many foreign SMEs; however, particular attention should be paid to the extra provisions available to copyright owners in most Southeast Asian countries. In this region, as in Europe, copyrights are granted at the point of creation for creative works such as artistic designs, books, and computer software. Additionally though, it is possible to register copyright (apart from in Brunei, Myanmar, and Singapore), and in most cases it is not expensive to do so – typically costing less than €30 (US$35).

In an enforcement action a copyright registration can be used as presumptive evidence of ownership, so that the owner does not need to produce an original work, with a name and creation date, or relevant contracts as proof (though these may help too). Furthermore, a registered copyright can be a useful back-up to other IPR in enforcement cases. For instance, a business can usually protect a logo under both copyright and trade mark law, or protect an innovative packaging design via a design patent and copyright.

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Giving away trade secrets

The main problem with trade secrets is that many SMEs do not realise what should constitute one and therefore are not prepared to protect them. A trade secret can be any confidential business information, such as a distribution method, consumer profiles, an advertising strategy, or a client list, that has considerable commercial value and gives a business a competitive edge. Generally in law, a trade secret must not be known to the public, give some economic benefit to the holder, and be subject to reasonable efforts by the owner to keep it secret.

SMEs may not be familiar with using formal Non-Disclosure Agreements (NDA), but it is worthwhile considering using such documents before entering into talks with a partner, particularly where specific IP or confidential information that will be disclosed during the course of discussions can be identified. Such agreements are concise, clear, and generally of standard form and easy to draft, though it is best to have a different NDA for each Southeast Asian country, as each has different laws and legal systems. Obtaining one by no means provides a ‘watertight’ case, but it certainly assists in protecting trade secrets, not only in when it comes to enforcement but also as a signal to potential infringers of the steps a company is prepared to take.

About South-East Asia IPR SME Helpdesk

The South-East Asia IPR SME Helpdesk supports small and medium sized enterprises (SMEs) from European Union (EU) member states to protect and enforce their Intellectual Property Rights (IPR) in or relating to South-East Asian countries, through the provision of free information and services. The Helpdesk provides jargon-free, first-line, confidential advice on intellectual property and related issues, along with training events, materials and online resources. Individual SMEs and SME intermediaries can submit their IPR queries via email (question@southeastasia-iprhelpdesk.eu) and gain access to a panel of experts, in order to receive free and confidential first-line advice within 3 working days.

The South-East Asia IPR SME Helpdesk is co-funded by the European Union.

To learn more about the South-East Asia IPR SME Helpdesk and any aspect of intellectual property rights in South-East Asia, please visit our online portal at http://www.ipr-hub.eu/.

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